Hut Bookings

ACC Vancouver Section Huts Use and Booking Guidelines Policy

Note: The ACC Vancouver Section at any time may make changes to any aspect of this document (including the cancellation policy or hut rates).  It is up to the user to familiarize themselves with it and review it frequently for any changes.

1. Introduction

Users are required to respect our club huts and leave the huts in the state outlined below.  Please help maintain our huts and the privilege to have the huts in these fantastic locations. Users who abuse ACCV Huts or property will no longer be allowed to use them.

ACC huts are for accommodation purposes.  The Alpine club of Canada is not responsible for any damages, injures, or other that may occur as a result of their use.

Please read fully and carefully this entire document before you book and before your trip as there is a list of items that you need to bring in.

2. What we supply

ACC Vancouver will do our best to have certain supplies stocked in the huts listed below. Both the Tantalus and Haberl Huts have:

• 2 – 2 burner propane cooking stoves.  Propane provided by large tanks located outside of huts. (users may have to swap tanks)
• Table place settings for 12 at the Haberl, 16 at the Tantalus with a few extra serving pieces (this includes:  dishes, cutlery, mugs and glasses).
• Pots, pans, coffee pots, strainer, serving utensils.
• Dish soap, bleach for dish rinse water, cleaning supplies, rubber gloves
• BBQ, (small green propane cylinders must be brought in by user, take out after use) we do not guarantee the functionality of the BBQ. It will work at the beginning of the season and checked during site visits)
• Please note – the propane lanterns will no longer be provided after 2020. Effective 2021 it will be the responsibility of the hut user to provide their own LED lighting options. Strictly no open flames ie NO Candles

3. Items to take in for your stay

Please take in the following items that are not supplied:

 NOTE:  Take in extra food should you have a delay in departure, especially at the Haberl Hut and you are not able to walk down to the lower pick up below the Haberl Hut.

• toilet paper – don’t leave it in the outhouse as it will get used by campers
• Hand Sanitizer – a must
• matches or lighters
• users to provide own LED lighting, LED headlamps/LED lanterns
• wood kindling and newspaper to aid in lighting the wood burning stove.
• The SOL Survive Outdoors Longer All Weather Fire Cubes $12 from MEC (code 5061-252)or another outdoor store works well to help start the fire.
• PLEASE DO NOT USE OTHER FIRE STARTER, IT GUMS UP THE FLUE unless they are similar to the above product
• Please Make sure the chimney flue, and fire box are clear of snow before lighting. 
• tea towels – please take out when you leave
• paper towels – useful but not necessary
• rag to clean fire stove glass door in the Haberl Hut – please take out when you leave
• green propane canisters for hut BBQ. The BBQ may not always be available or in a usable state. We try to provide it. Take out your canisters please
• Please make sure you take in your own emergency supplies, first aid kit and any safety measures needed by your group. This is the users responsibility. No first aid, AED, Naloxone kits or EPI pens are supplied, none of these items are kept at the huts as we cannot guarantee the supply or state of them
• In March until the end of the ski season, Wag Bags may be necessary for human waste removal at the Haberl Hut if the outhouse entrance is buried. Remove Wag Bags with the rest of your garbage.

4. Hut use instructions

Shutters

At the Haberl Hut the shutters are open by loosening off the nuts outside and sliding open.  Please close on departure and replace the nut.  Hut users must keep the windows clear for egress in the case of a fire.  ie. remove snow from outside so egress is ensured.  A fire suppression plan is posted within both Huts with clear instructions for users.  Please read and follow it upon arrival to ensure a safe stay.

At Lake Lovely Water Tantalus Hut when lowering or raising the shutters, please assist them by having someone outside supporting them.  The upper bedroom loft shutters can be gently pushed open.   Please close all shutters when leaving.

Upon arrival at both huts familiarize yourself where the fire extinguishers are located, the egress ladders and the smoke alarms

 Wood Burning stoves

Flat top wood burning stoves are in each hut.  Fuel source is provided – a supply of compressed kiln dried fir sawdust bricks is kept inside each hut.  Tantalus supply is kept in a brown wooden box near the stove.  Haberl supply is kept on large storage shelves.  Both huts have extra boxes of bricks under each hut sitting on pallets and covered by blue tarps. The under hut supply can vary. Users are asked to restock the inside storage areas at the end of their stay if the supply of boxes fall below 8.

Please make sure when restocking from under the Hut that the boxes are on the pallet and well covered up to prevent moisture absorption.  Bricks must not get wet.

Haberl Hut –Make sure the chimney flue, and fire box are clear of snow before lighting. 

DO NOT OVERLOAD STOVE WITH FIREBRICKS, FIREBRICKS BURN VERY HOT (could ruin the stove if overloaded)

Follow the diagram on the wall to load (3 bricks max).  A small amount of dry kindling and newspaper will aid in starting the firebricks, especially when the hut is cold.- take this in with you.

Once the fire is going the damper may be turned down to slow down the burning.  At night do not overload stove.  Due to downdrafts, avoid opening the stove door when the hut door is open. The hut may fill with smoke.  Haberl glass door – please keep glass door clean with the provided wood burning glass door cleaner found on the storage shelves.  A clean door provides better heat radiation.  When leaving the Huts please make sure; 1 the fire is out, 2 the door to the stove is closed and 3 the damper is closed.

Water can be heated or snow melted on top of the flat surface of the wood burning stove.  Please be careful not to boil dry.  When melting snow, please make sure there is some amount of water in the bottom of the pot to get the snow-melt started, otherwise the pot will burn.  For further information on how to melt snow – Google it.

DO NOT DRY ITEMS ON TOP OF THE STOVE OR HANG ITEMS NEAR THE STOVE

No open flames in Huts or around Huts “NO CANDLES” and “NO SMOKING”

Cooking Stove Instructions

Turn on the propane valves on the outside tanks first then the valves close to stove. To ignite, depress and turn knob to the light position and it will click and ignite. Stove use instructions are also posted on the wall of the Huts.

Valves must be turned to the off position at the end of your stay at the tank and at the stove end.

DO NOT DISENGAGE OR REMOVE THE BATTERIES FROM THE SMOKE/CO2 DETECTORS IF THEY ARE SOUNDING DUE TO COOKING SMOKE.  They become non usable after that. OPEN THE DOORS AND WINDOWS TO AIR OUT.  DON’T PUT YOURSELF OR OTHERS IN DANGER!!!!!

Washing dishes

Wash dishes in hot soapy water and rinse in water with a drop of bleach, air dry on dish rack. Hut users must take in tea towels and washcloths as they are not provided.

Haberl Hut – Note;  in winter and early spring, please make sure the bucket is placed under the drain of the kitchen sink for water capture and empty it outside in the designated location away from the Hut.  See diagram in the Hut.

Fires

The Tantalus Hut is within a BC Provincial Park.  Fires are absolutely forbidden at all times around the Hut and the entire area including the sandbar.  BC Parks has rangers that check the area regularly. The Haberl Hut is situated on the Park boundary and it also has a no outside fire policy.

Please do not touch Search and Rescue equipment – used for emergency situations only

Cellular coverage:

Tantalus –Take note cellular access on the highpoint of the emergency helipad just beyond the outhouse is possible at times. Sometimes calls and texts work. Emails can be attempted should communication be necessary with the ACCV. Email is our mode of communication. 

• Any emergency should be directed to 911 or your emergency contact to initiate a SAR call out
• Preparedness for backcountry travel is the responsibility of the hut user.  They must provide their own reliable mode of communication for emergencies. 

Haberl –  Take note cellular access outside the bedroom windows on the high point of rock is possible at times. It is also possible sometimes within the hut near the south windows. Sometimes calls and texts work. Emails can be attempted should communication be necessary with the ACCV. Email is our mode of communication. 

• Any emergency should be directed to 911 or your emergency contact to initiate a SAR call out
• Preparedness for backcountry travel is the responsibility of the hut user.  They must provide their own reliable mode of communication for emergencies. 

Boats and Canoes on Lake Lovely Water

Use of the boats and canoes are for Hut renters only.  Campers will ask to use them, or they may try to take them.  The boats must be locked up between uses with the cables provided as per BC Parks.  To avoid disappointment for your own use, please keep paddles and life jackets inside the vestibule at all times when not in use.  Bring them up to the Hut after each use.  It is strictly against our Park Use Permit (PUP) to rent or loan the boats and canoes to campers.

There is no day use of the boats or canoes for ACC members or the public who are not booked into the Hut.  It would dilute the use from the 16 people renting the Hut and go against our PUP.

Hut user groups – please organize boat use amongst yourselves for fair sharing so all may enjoy.

The boats and canoes must be locked when not in use. (PUP requirement)

The Huts must be locked if no one is in them to avoid campers or others in the area from entering.

During your stay please take note of cleaning supplies and firebricks remaining, fullness of the honey pots, and any problems that you may have encountered and email to [email protected] with any observations or concerns from your stay.  Your input helps us run our Huts.

Tantalus Hut Outhouse – BC Parks provides a urine diverting toilet (UDT) for area users. Please follow the user guidelines posted. It is the responsibility of the users to keep the facility clean.

PROPANE TANKS – it may be necessary to switch out a propane tank during your stay. Please follow procedures posted in the Hut. 

Haberl Hut – OUTHOUSE BARRELS DURING YOUR STAY

It may be necessary to switch out the outhouse barrel.

Please check the barrel status at the beginning of your stay and  switch out if necessary. Instructions are posted on the wall of the outhouse and inside the hut.

Barrel changing is easy and can normally be accomplished by two people. The entrance to the barrel chamber is on the side of the building where there is a small door.  A headlamp is a good idea to see the level of the contents.  You will find gloves inside the barrel room for use during moving the barrel.  Please hang the gloves back onto the hook DO NOT THROW GLOVES INTO THE BARREL AS GARBAGE!!!!

Please be respectful of the natural environment and only put human waste and toilet paper inside the outhouse honey pot.  If peeing outside of the outhouse, at the Haberl Hut, refer to the diagram inside the hut for the designated area. Please do not leave tissue, carry it out.

Winter – It is NOT cool to leave a poo volcano for someone else to deal with.  A stick  located in the outhouse can be used to break it down. The men’s urinal is not available in winter, please pee outside at the designated pee area as seen on a diagram inside the hut.

ANY GARBAGE THROWN INTO THE BARRELS CREATES PROBLEMS WITH THE PUMP OUT COMPANIES  PUMPING SYSTEM, INCREASING THE COSTS OF HUT MAINTENANCE AND REFUSAL OF THE PUMPING COMPANY TO COME AGAIN.

5. Clean-up Instructions

Please note:

• Hut users must take out all garbage with them when they leave.
• DO NOT leave any food behind – nothing.  Take it all out at the end of your stay.  This will help eliminate garbage accumulation and minimize mice and other rodent problems.
• Make sure the fire is out before you leave.  The stove door and damper should be closed.
• Before you leave: Wash all dishes and put them away.
• Wash down the counters and tables with hot soapy water and a touch of bleach.  A light spray of bleach water can be left on surfaces to dry.
• Sweep the floor.
• Haberl Hut during the winter months.  Empty the grey water bucket in the designated location (see diagram in hut) and replace it under the kitchen sink.
• Turn off propane valves outside at tanks and at the stoves indicated on the wall instructions.
• Please Lock the hut upon your final departure if you are the last group leaving. Rotate the dials on the lock.

6. ACC Vancouver Section Huts Booking Guidelines and Reservation Policy Overview

Please read this page fully and carefully.  It has important and updated information.

Rates are found on the preceding pages of the Huts Section of the website)

Please note that you must have a confirmed reservation to stay at the Huts.

Your reservation is not confirmed until:

1. You are requested to send full payment by, an e-transfer to [email protected]
2. You have received a confirmation email of receipt stating your party is booked.

**Please ensure that you bring a printed copy of your confirmation with you to the Huts for verification by an ACC Vancouver custodian/representative.

PLEASE PLAN AHEAD.

Please understand you will be contacted as quickly as possible and your email requests will be held in sequence to keep the process fair.  It may take from three to seven days for your reservation request to be processed.  We recommend booking at least 7 days in advance. We will do everything possible to get back to you sooner.

Please follow our guidelines specifically and provide the requested and mandatory information.  If all the information is not provided you risk the chance of your email being discarded or delayed at our discretion.

Please e-transfer your full payment once requested, to: [email protected]
Once full payment has been received you will receive email confirmation.

Changes to your booking must be relayed to [email protected] to update our records and membership status. There will be no partial refund if your party size decreases.  It is up to the person making the booking to refill the spot and notify us at  [email protected] using your original confirmed booking email.

It is the responsibility of the group booking person to read all the Booking and Hut use guidelines and to ensure all group participants have also. Any cancellation must be made by email using the original confirmation email, to [email protected]

NOTE very important:

The lock code will be sent as late as the night before your trip as it can change frequently. If you have not received it, it is the responsibility of the person booking to reach out and request it using your confirmation email.  The ACC and the user will both take responsibility to ensure the code is sent. 

In order to ensure compliance with booking and hut user guidelines ACC Vancouver hut custodians (2) will make site visits to the Tantalus and Haberl Huts.  These ACC custodians, executive members or Park Rangers may be present on any given day and may stay inside the Hut.   General supplies may be brought in, repairs, or checking of the outhouse barrels/switching out/flying out of them.   The custodian will be provided with a list of usernames to perform a check and verify who is booked into the hut. If people are found to have abused booking guidelines or abuse our property they will no longer be welcome to use our huts.

7. Booking

During the season of March 1, 2023– Sept 30, 2023 it is the responsibility of all people in a booking to read the guidelines before requesting a booking.  These are outlined on the Haberl and Tantalus Hut pages.

First and last names, emails, cells numbers for the person making the booking as well as everyone in your booking MUST be supplied on the booking form to have it processed.  If not fully filled out it will be discarded without notice.

Helicopter company name must be provided – if using one

ACC Vancouver Section Members may book for a members only group according to the booking guidelines.

Non-members may book for themselves according to the guidelines.

Section Trips/Courses please contact [email protected] for your potential booking dates as soon as possible.  The cancellation policy applies.

Guides: please contact [email protected] for your potential booking dates and rates..  Please ensure that you have all requisite information to improve your chances of success. The cancellation policy applies.  Please ensure you are a current ACC Vancouver Section Member to book.  Please make sure you have the appropriate PUP for your company.

Commercial Film shoots please contact [email protected] for your potential booking dates and rates.  Please ensure that you have all requisite information to improve your chances of success. The cancellation policy applies.  Please ensure you have the appropriate BC Parks permits if shooting inside the park.

The ACC Vancouver Section does not allow overnight camping is the vicinity of our Huts. And day use of the Huts or boats is not permitted. Dogs and other pets are not allowed inside of our huts.

If camping in the vicinity of the Haberl Hut please make sure it is at the Old Red Tit Hut site as this will not interfere with the Helicopter access and risk your tent being blown away.  Only BC Parks Tent Pads in the vicinity of the Tantalus Hut can be used for camping.  See BC Parks website for up to date use of these pads.

Maximum group size per booking for both Huts is 6, for a maximum of 4 nights per booking. (Covid guidelines may be different, see preceding pages on the Haberl and Tantalus Huts)

8. Costs

It is your responsibility to read before requesting a booking.  These are outlined on the Haberl and Tantalus Hut pages.

ACC Vancouver membership must be current and will be verified for a rate reduction.

** Please note that all monies collected go towards ongoing maintenance and improvement of the Huts.  Each year many days of labour go into hut improvements and this is made possible by the contributions of our users and our wonderful volunteers.**

Maximum number of beds in the Tantalus Hut is 16.  Haberl Hut 12.

ACC Vancouver custodians, representatives or Park Rangers (2) may also be staying at the Huts AT ANY TIME.

NOTE very important:

Hut access codes are changed frequently.  Therefore following the procedures outlined will ensure you and your party will have access to the Huts.

9. Cancellation policy

It is your responsibility to read them before requesting a booking.  These are outlined on the Haberl and Tantalus Huts pages.

Weather is not a consideration for cancellation and guests should monitor the weather and communicate with your Heli company, boat company or hiking partners if that is your method of travel to make your decisions depending on which hut your are going to.

There will be no partial refund if your party size decreases.  It is up to the person making the booking to refill the spot and notify us at [email protected] 

Professional Guides please advise your clients of this policy and advise them of Trip Cancellation Insurance options. Due to the increase costs of maintenance all users of the Huts including Guides will need to pay the Hut fee. The ongoing financial support of all users especially for the Haberl Hut will continue to pay tribute to Jim Haberl to keep his hut in working order.

10. How to make a reservation request

Step 1:  Fill in the reservation request form below

• MUST Include the first and last names, emails, cell numbers of all of your group members.
• Include any ACC Vancouver Section membership numbers with those names.  (will be verified)(does not apply to other sections). (To get ACC Van Sec discount, membership must be supplied at the time of booking. No adjustments after booking complete)
• Ensure that your date requested is in the Month/Day/Year format, as people have missed reservations because they used the wrong format.
• Must provide the name of the Helicopter company you are flying with or the boat company or person taking you across the river.

Step 2: Pay the Whole Fee  when requested to do so Note: this takes place in a separate step.

11. Confirmation

In a timely fashion, goal within 3-7 days, you will receive an email confirming your request and, if possible, your booking.

Print a copy of your confirmation with the understandings included. This will be proof of your booking for posting inside the Hut on the clipboard provided so custodians or representatives of ACC Vancouver Section may verify your authorized presence.

Make sure you have read our cancellation policy.

NOTE: Your booking will be cancelled, and no refund given and no further use of the Huts should your booking or use have any deception associated with it. IE: taking in more people than what you booked for. Claiming member discount when you are not a member.  Accessing the Huts without permission.

12. Understandings

Users will need to be aware of and accept to be able to book the Huts:

• I have read and understand the ACC Vancouver Section Huts Use and Booking Guidelines Policy that are said to be in current use and have read all the Huts information found on the accvancouver.ca website leading up to the reservation form.
• I understand the Tantalus mountain range is extremely complex in nature. Navigating the terrain is very demanding and requires a strong group with extensive backcountry experience and impeccable decision making. There are large expanses of steep, open terrain, multiple overlapping avalanche paths, and minimal options to reduce exposure. Unless you’re absolutely confident in the skills of your group, please consider hiring a professional guide
• I understand that the route from Tantalus Hut to Haberl Hut is not accessible by a summer trail and involves travel over glaciated and other hazardous terrain.
• I understand the people using the boats at Tantalus Hut at Lake Lovely Water will use the provided life jackets and for children please take in your own life jackets and if no life jackets are available people will not use the boats.  The boats will not be loaned out to non booked in guests.
• I understand the outflow creek adjacent to the Tantalus Hut is deep and fast flowing and adults should closely monitor children.
• I understand the area around the Tantalus and Haberl Huts is rugged and not suitable for children.
• I understand that I and all of my group are responsible for removing all of our garbage.
• I understand that I and all of my group are responsible to clean the hut following the guidelines in the hut and the written instructions on the preceeding pages
• I understand that dogs (or other pets) are not allowed in the Huts or tied up around the huts
• I understand that I have fully read the Hut Use and Booking guidelines document and all preceding hut website pages for important information relevant to my stay and the upkeep of the Huts and that I have ensured the people in my booking have read them also.
• I understand the risks involved with backcountry travel, and realize that navigation to and from the Tantalus and Haberl Huts, as well as proper safety management for this trip, is my responsibility.
• I understand that ensuring potable drinking water is my responsibility
• I understand after March 1st until the end of ski season, Wag bags or another method of Human waste removal at the Haberl Hut maybe required to be taken in as a backup should the outhouse be buried by snow or otherwise not accessible.  All waste to be flown out along with all your garbage upon departure.  (Wag bags can be purchased at MEC or other outdoor stores)
• I understand the ACC Vancouver Section at anytime may make changes to any aspect of this document (including the cancellation policy or huts rates).  It is up to the user to familiarize themselves with it and review it frequently for any changes.
• I understand the lock code will be sent as late as the night before my trip as it can change frequently and if I have not received it, it is the responsibility of my group booking person to reach out and request it using the confirmation email and with this the ACC and the user will both take responsibility to ensure the code is sent. 
• I understand Tantalus Hut cellular access on the highpoint of the emergency helipad just beyond the outhouse is possible at times and that sometimes calls and texts work and that Emails can be attempted should communication be necessary with the ACCV as Email their mode of communication. 
• I understand any emergency should be directed to 911 or to my emergency contact to initiate a SAR call out and that preparedness for backcountry travel is the responsibility of the hut users with which we must provide our own reliable mode of communication for emergencies. 
• I understand mine and my groups cell numbers and emails are required for booking and will be given to search and rescue/emergency services or to COVID tracking services should I or someone in my group or on our behalf initiates a search or one of us becomes ill with COVID.

By continuing to the booking system I confirm to have read the above and agree to all terms.